Visit BaltimoreSM
Professional Development Credit
Baltimore Hotel Rebate
Terms and Conditions
In order to motivate and encourage new sales of Baltimore hotel room nights by event and meeting planners, Visit Baltimore, Inc. is offering a professional development credit in the form of a $1,000 cash award for certain qualifying hotel bookings (the “Credit”). Additionally and to provide the a similar sales incentive, certain Baltimore area hotels are separately and directly offering a 4% rebate off of the hotel master account (the “Rebate”) for hotel bookings which satisfy the requirements to receive a Credit and other conditions. Participation in either Visit Baltimore’s Credit promotion or the hotel’s separate Rebate promotion (the Credit and the Rebate, collectively the “Promotion”) is subject to all of the following terms and conditions (the “Terms”).
1. Eligibility Generally. The Promotion is open to all event and meeting planners who are directly responsible for the booking of new hotel room nights in connection with certain downtown Baltimore-based events, meetings or conventions. To qualify for the Promotion, the hotel(s) to which the booking relates must be members of Visit Baltimore in good standing at all times during the Promotion. To be eligible to participate in the Promotion, an event/meeting planner must both agree to these Terms and be either legally organized under U.S. law or a legal resident of the U.S. who is 21 years or older.
2. Eligible Bookings. In order to be eligible to participate in the Promotion, the booking must be equal to or greater than 1,000 total hotel room nights for a single event, meeting or convention; smaller bookings for separate events, meetings or conventions may not be aggregated to satisfy this 1,000 room night requirement. There is no limitation on the number of awards under the Promotion, assuming separate qualifying bookings for different 1,000-room events, meetings or conventions. Only new bookings count towards the Promotion’s 1,000 minimum room night requirement. To constitute a “new booking,” either a definite contract (for single hotel business) or a letter of commitment (for multi-hotel or Baltimore Convention Center business) must be first signed on or after November 20, 2009 and the booking must be placed through Visit Baltimore and its designated sales professionals. Tentative or proposed bookings, without signed contracts or commitment letter, but which subsequently are executed on or after November 20, 2009, will qualify as a new booking.
3. Eligible Events Meetings and Conventions; Duration of Promotion. The Promotion starts on November 20, 2009 and concludes on the earlier of June 30, 2010 or the date on which a total of 50,000 hotel room nights are booked for the downtown Baltimore hotel district subsequent to November 20, 2009, whichever occurs first. Additionally, in order for a booking to satisfy the Promotion’s 1,000 room night requirement, the related event, meeting or convention must be scheduled to be held between November 20, 2009 and December 31, 2012.
4. Submission of Entries. Only new bookings placed directly through Visit Baltimore and submitted electronically either by posting to www.baltimore.org/specialoffers or by email sent to specialoffers@baltimore.org in full accordance with these Terms will be eligible to participate in the Promotion. All other entries will be discarded.
5. Award and Payment of Credit. All bookings which satisfy the eligibility and other requirements set forth in #1 through #4 above shall receive a Credit. Any Credit awarded will be paid by check solely and directly to the contracting association or other group sponsoring, hosting or financially responsible for the event, meeting or convention. Alternatively, in the event of a booking made through an independent booking agent or other intermediary, a total of 2 separate $1,000 Credits shall be paid to such independent agent and directly to such contracting association or group. Except as set forth above, Visit Baltimore will not pay multiple Credits for the same booking or divide an award among multiple associations, booking agents or parties. Payment of any Credit will be made within 30 days following Visit Baltimore’s receipt and confirmation of the documentation referenced in #2 above. All Credits awarded must be used by the recipient for industry-related educational programs, membership or designation in industry organizations or to attend industry meetings. The offering of the Credit is void where prohibited or restricted by law.
6. Award and Payment of Rebate. In addition to, and separate from Visit Baltimore’s offering of the Credit, certain area hotels are also offering the 4% Rebate off of the hotel master account for all bookings which satisfy both the requirements set forth in #1 through #4 above and other conditions herein. If awarded, the Rebate will be applied by the participating hotel against the total hotel master account for all booked rooms at the time the invoice for the event, meeting or convention is issued. The Rebate is strictly subject to availability and cannot be combined with any other rebate, offer or promotion offered by the participating hotel. Certain blackout or other excluded dates may apply and participating hotels may impose additional restrictions. To confirm participation in and eligibility for the Rebate and assess availability, please contact the participating hotel directly prior to submitting the room booking. The offering of the Rebate is void where prohibited or restricted by law.
7. Credit and Rebate Separately Offered Promotions. The Credit is being offered solely by Visit Baltimore; the Rebate is being offered solely by certain participating area hotels (see www.baltimore.org/specialoffers for a current list of participating hotels). Consequently, bookings which may result in the payment of a Credit will not necessarily result in payment of a Rebate. Visit Baltimore does not endorse, sponsor, recommend or guarantee the Rebate; the participating hotels do not endorse, sponsor, recommend or guarantee the Credit.
8. Publicity. By submitting bookings under the Promotion, all event/meeting planners consent to the use, re-use, publication and/or republication of their name, title, company name, photograph, image or likeness in any media for any advertising, business or commercial purpose related to the Promotion, without receiving any compensation therefor. All event/meeting planners who receive awards under the Promotion agree to use commercially reasonable efforts to be available for any photo opportunity, as reasonably requested.
9. Miscellaneous. In the event of any controversy or dispute regarding the Credit offered under the Promotion, the determination of Visit Baltimore will be final and conclusive for all purposes. Additionally, Visit Baltimore reserves the right to modify the Promotion as it relates to the offering and award of Credits in any respect that it deems fair to both the destination and the event/meeting planners involved, in its sole discretion. Visit Baltimore also reserves the right to cancel or suspend its participation in the Promotion at any time. In the event of any controversy or dispute regarding the Rebate offered under the Promotion, the determination of the participating hotel will be final and conclusive for all purposes. Additionally, any participating hotel reserves the right to modify the Promotion as it relates to the offering and award of Rebates in any respect that it deems fair to all involved parties, in its sole discretion. Any participating hotel also reserves the right to cancel or suspend its participation in the Promotion at any time.
In all cases, any Credit or Rebate awarded under the Promotion will be reported in the name of the recipient on IRS Form 1099. Any group, agent or individual receiving an award under the Promotion will be solely responsible for payment of all associated taxes, if any. The award or any interest in any Credit or Rebate is strictly not transferable.
By submitting any booking for consideration in the Promotion, each event/meeting planner and other party represents and warrants that: (i) it is free to participate in the Promotion and such participation does not violate any workplace rule, conflict of interest policy or other restriction to which it is subject, and (iii) it has read, understood and agrees to these Terms. If any party does not agree with these Terms, it should not submit its name or booking or otherwise seek to participate in the Promotion.
The Promotion and these Terms will be governed by and interpreted in accordance with the Maryland law (without regard to its principles of conflicts of law), all parties submit to the exclusive jurisdiction of the state and/or federal courts located within the State of Maryland for any dispute, claim or matter related to the Promotion.
Professional Development Credit
Baltimore Hotel Rebate
Terms and Conditions
In order to motivate and encourage new sales of Baltimore hotel room nights by event and meeting planners, Visit Baltimore, Inc. is offering a professional development credit in the form of a $1,000 cash award for certain qualifying hotel bookings (the “Credit”). Additionally and to provide the a similar sales incentive, certain Baltimore area hotels are separately and directly offering a 4% rebate off of the hotel master account (the “Rebate”) for hotel bookings which satisfy the requirements to receive a Credit and other conditions. Participation in either Visit Baltimore’s Credit promotion or the hotel’s separate Rebate promotion (the Credit and the Rebate, collectively the “Promotion”) is subject to all of the following terms and conditions (the “Terms”).
1. Eligibility Generally. The Promotion is open to all event and meeting planners who are directly responsible for the booking of new hotel room nights in connection with certain downtown Baltimore-based events, meetings or conventions. To qualify for the Promotion, the hotel(s) to which the booking relates must be members of Visit Baltimore in good standing at all times during the Promotion. To be eligible to participate in the Promotion, an event/meeting planner must both agree to these Terms and be either legally organized under U.S. law or a legal resident of the U.S. who is 21 years or older.
2. Eligible Bookings. In order to be eligible to participate in the Promotion, the booking must be equal to or greater than 1,000 total hotel room nights for a single event, meeting or convention; smaller bookings for separate events, meetings or conventions may not be aggregated to satisfy this 1,000 room night requirement. There is no limitation on the number of awards under the Promotion, assuming separate qualifying bookings for different 1,000-room events, meetings or conventions. Only new bookings count towards the Promotion’s 1,000 minimum room night requirement. To constitute a “new booking,” either a definite contract (for single hotel business) or a letter of commitment (for multi-hotel or Baltimore Convention Center business) must be first signed on or after November 20, 2009 and the booking must be placed through Visit Baltimore and its designated sales professionals. Tentative or proposed bookings, without signed contracts or commitment letter, but which subsequently are executed on or after November 20, 2009, will qualify as a new booking.
3. Eligible Events Meetings and Conventions; Duration of Promotion. The Promotion starts on November 20, 2009 and concludes on the earlier of June 30, 2010 or the date on which a total of 50,000 hotel room nights are booked for the downtown Baltimore hotel district subsequent to November 20, 2009, whichever occurs first. Additionally, in order for a booking to satisfy the Promotion’s 1,000 room night requirement, the related event, meeting or convention must be scheduled to be held between November 20, 2009 and December 31, 2012.
4. Submission of Entries. Only new bookings placed directly through Visit Baltimore and submitted electronically either by posting to www.baltimore.org/specialoffers or by email sent to specialoffers@baltimore.org in full accordance with these Terms will be eligible to participate in the Promotion. All other entries will be discarded.
5. Award and Payment of Credit. All bookings which satisfy the eligibility and other requirements set forth in #1 through #4 above shall receive a Credit. Any Credit awarded will be paid by check solely and directly to the contracting association or other group sponsoring, hosting or financially responsible for the event, meeting or convention. Alternatively, in the event of a booking made through an independent booking agent or other intermediary, a total of 2 separate $1,000 Credits shall be paid to such independent agent and directly to such contracting association or group. Except as set forth above, Visit Baltimore will not pay multiple Credits for the same booking or divide an award among multiple associations, booking agents or parties. Payment of any Credit will be made within 30 days following Visit Baltimore’s receipt and confirmation of the documentation referenced in #2 above. All Credits awarded must be used by the recipient for industry-related educational programs, membership or designation in industry organizations or to attend industry meetings. The offering of the Credit is void where prohibited or restricted by law.
6. Award and Payment of Rebate. In addition to, and separate from Visit Baltimore’s offering of the Credit, certain area hotels are also offering the 4% Rebate off of the hotel master account for all bookings which satisfy both the requirements set forth in #1 through #4 above and other conditions herein. If awarded, the Rebate will be applied by the participating hotel against the total hotel master account for all booked rooms at the time the invoice for the event, meeting or convention is issued. The Rebate is strictly subject to availability and cannot be combined with any other rebate, offer or promotion offered by the participating hotel. Certain blackout or other excluded dates may apply and participating hotels may impose additional restrictions. To confirm participation in and eligibility for the Rebate and assess availability, please contact the participating hotel directly prior to submitting the room booking. The offering of the Rebate is void where prohibited or restricted by law.
7. Credit and Rebate Separately Offered Promotions. The Credit is being offered solely by Visit Baltimore; the Rebate is being offered solely by certain participating area hotels (see www.baltimore.org/specialoffers for a current list of participating hotels). Consequently, bookings which may result in the payment of a Credit will not necessarily result in payment of a Rebate. Visit Baltimore does not endorse, sponsor, recommend or guarantee the Rebate; the participating hotels do not endorse, sponsor, recommend or guarantee the Credit.
8. Publicity. By submitting bookings under the Promotion, all event/meeting planners consent to the use, re-use, publication and/or republication of their name, title, company name, photograph, image or likeness in any media for any advertising, business or commercial purpose related to the Promotion, without receiving any compensation therefor. All event/meeting planners who receive awards under the Promotion agree to use commercially reasonable efforts to be available for any photo opportunity, as reasonably requested.
9. Miscellaneous. In the event of any controversy or dispute regarding the Credit offered under the Promotion, the determination of Visit Baltimore will be final and conclusive for all purposes. Additionally, Visit Baltimore reserves the right to modify the Promotion as it relates to the offering and award of Credits in any respect that it deems fair to both the destination and the event/meeting planners involved, in its sole discretion. Visit Baltimore also reserves the right to cancel or suspend its participation in the Promotion at any time. In the event of any controversy or dispute regarding the Rebate offered under the Promotion, the determination of the participating hotel will be final and conclusive for all purposes. Additionally, any participating hotel reserves the right to modify the Promotion as it relates to the offering and award of Rebates in any respect that it deems fair to all involved parties, in its sole discretion. Any participating hotel also reserves the right to cancel or suspend its participation in the Promotion at any time.
In all cases, any Credit or Rebate awarded under the Promotion will be reported in the name of the recipient on IRS Form 1099. Any group, agent or individual receiving an award under the Promotion will be solely responsible for payment of all associated taxes, if any. The award or any interest in any Credit or Rebate is strictly not transferable.
By submitting any booking for consideration in the Promotion, each event/meeting planner and other party represents and warrants that: (i) it is free to participate in the Promotion and such participation does not violate any workplace rule, conflict of interest policy or other restriction to which it is subject, and (iii) it has read, understood and agrees to these Terms. If any party does not agree with these Terms, it should not submit its name or booking or otherwise seek to participate in the Promotion.
The Promotion and these Terms will be governed by and interpreted in accordance with the Maryland law (without regard to its principles of conflicts of law), all parties submit to the exclusive jurisdiction of the state and/or federal courts located within the State of Maryland for any dispute, claim or matter related to the Promotion.
